Scope Management Plan and Work-Breakdown Structure

Scope Management Plan and Work-Breakdown Structure

Introduction

This portfolio work project includes:

1. A scope management plan.
2. A work breakdown structure (WBS).

You may base your assignment on Cosmo, Inc., a developer and distributor of wearable technology, or use a project of your choice.

Scope is defined as “The work performed to deliver a product, service or result with the specified features and functions” (Project Management Institute, 2017).

This document is a planning tool used to define, develop, monitor, and control the project requirements. The scope management plan is an important planning document because effective scope management is necessary for project success.

Scenario

For this assignment, choose either Option A or Option B. You do not need to do both. Your instructor will grade each option using the same scoring guide.

• Option A: Based on the analysis completed by a task force at Cosmo, Inc., the marketing department must develop, implement, and test a new marketing campaign focused on maintaining current customer levels and increasing their customer base through the utilization of new technology. Refer to the Cosmo, Inc. Case Study (linked in the Resources) document for more information.
• Option B: You may choose a business of your own. It must include (but is not limited to) the following criteria:
  • Clear business objective and a specific completion outcome.
  • Project team with at least three members in addition to yourself. Each member must have defined roles and responsibilities
  • Completion window of 180 days.
  • Cost estimates that serve as the basis for a budget used as part of the plan development process.

Your Role

For both Option A or B, you are the project manager.

Requirements

Refer to the Software Preparation and Technology access study in Unit 1 for information on accessing Microsoft Project.

Using Project in this course helps prepare you for future professional PM roles and responsibilities. Please use Project for tasks the software supports. If you have access to other tools such as Microsoft Visio, PowerPoint, Word, or other project management software you believe may still meet the requirements of this course, please discuss your selected alternative with your instructor. 

Part 1: Scope Management Plan

Using the PMBOK Guide and the Project Scope Statement Template [DOC] (linked in the Resources), develop the Project Scope Management Plan, including the following:

1. Executive Summary  Provides a brief overview of this project (for example, project purpose and justification):
   • Organization.
   • Specific problems with quantitative metrics.
   • Overall solutions.
   • High-level time frame.
   • High-level budget.
   • Known risks and impacts.
2. Business Objectives  Ensures traceability in the project. Business goals and objectives are linked back to the vision, and each project objective is also linked to the business vision. Business objectivesthe business measures of project successrelate to cost, time, and quality. Examples include:
   • “Increase productivity by 30 percent.”
   • “Lower costs by 15 percent.”
   • “Reduce regulatory fees by $1 million.”
3. Project Description  Describes the proposed solution and helps define how the project supports the business objectives.
   • Project Scope: High-level deliverables of the project. Includes: Describe the functionality or elements included within the project. Does not include: Describe the functionality or elements related to project that are not included.
   • Dependencies (External and Internal): What functionality or elements of this project are dependent upon other elements including other projects, tasks, regulatory impacts, et cetera.
   • Assumptions: Assumptions form the basis for project planning. Assumptions are a source of project risk and must be identified.
   • Constraints: Limiting factors (resources, budget, time, materials, et cetera) that will impact the project, both negatively or positively.
4. Project Milestones: A critical point or event in a project. Usually stated as a specific deliverable with Start and Finish dates.
5. Project Approach: Describe the structure of the project. Provides a general description of the integrated processes including change management, communications, quality, resource management, critical success factors, risk management and project organization. The project organization should be a graphical representation of the project organization or team.
6. Authorizations: Give approval and agreement of the scope of the project including time, costs, and resources.

Part 2: Work Breakdown Structure

Develop a work breakdown structure (WBS) based on your selected project. Your WBS should:

• Include, at a minimum, four levels.
• Be independent of or minimally interfacing with other dependent elements.
• Be integrated so the total project can be understood.
• Be measurable, in terms of progress.

Preparation

This assignment has two parts and two deliverables:

1. Part A  Using the Project Scope Statement Template [DOC] (linked in the Resources), include the following in your Project Scope Management Plan.
2. Part B  Work Breakdown Structure (WBS):
   • Develop a work breakdown schedule. This includes an introduction and graphical representation of the totality of work identified in the Project Scope. Note: You may create graphical examples in Microsoft Word, PowerPoint, or Visio and save them as a GIF or graphical image.
   • Analyze project roles, responsibilities, and reporting relationships to develop a staffing management plan.

Deliverable Format

• References: Use scholarly or academic sources where applicable. There is no set number of references required for this assignment.
• Format:
  • Use the provided Project Scope Statement Template [DOC] (linked in the Resources).
  • Use Microsoft Word, Visio, or PowerPoint to develop the WBS document.
  • Follow the corresponding Academic and Professional Document Guidelines [PDF] (linked in the Resources), including single-spaced paragraphs. The Project Scope and WBS are professional documents.
  • Use APA style and format for references and in-text citations.
• Length: Utilize the template, including the title page and References page.

• Competency 1: Create a project plan, including all subsidiary plans, to deliver project outcomes that meet stakeholder expectations.

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