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CMNS 3251
Assignment 4
Budget and Justification
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Assignment 4: Budget and Justification
The chart below is a display of rough estimates of the agency’s budgets.
Budget items Projected amount ($)
Project Coordinator contract fees 100,500
Other benefits 45,600
Total personnel costs 200,200
Rent expenses 16,500
Office supplies/ materials 15,500
Utilities 17,600
Communication/web 4,400
Printing/publicity 12,000
Insurance expenses 15,600
Advertisement expenses 5,100
Program supplies 5,500
Workshop expenses 8,500
Travel/accommodation 18,100
Honorarium 14,400
Shipping costs 0
Documentation costs 10,550
Total grant requested 490,050
Similarly, the table below provides detailed information on the proposed budgetary
allocations for the agency. The table further details various justifications to the budget overheads
or items that the company will rely on to facilitate its operations.
Personnel Amount Justification
Project Coordinator $100,500 The Project Coordinator will maintain and monitor
related plans, schedules, and assess risks.
Furthermore, the individual will control
Commented [A1]: Amount is high for the nonprofit
sector, a quick internet search explains that the project
manager salary usually is under 90,000. Salaries in the
nonprofit sector are often modest.
Commented [A2]: •Benefits are the revenue Canada
contributions to salary. rom Lesson 7: Employee
benefits—List all employment related costs, such as EI,
workers compensation, or health insurance that
employer must pay. This amount is reasonable for a
salary of 100,500
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expenditures and ensure effective management of
the grant fund. Therefore, such responsibilities
require higher compensations to encourage
commitment to the agency project values. The
proposed budgetary item will cover the Project
Coordinator’s contract salary, mileage expenses, and
other related activities to ensure the effective
implementation of set plans and objectives.
Benefits $45,600 The Project Coordinator and other personnel will
enjoy numerous benefits to sustain their loyalty and
level of commitment. The agency will calculate the
benefits based on the number of responsibilities and
commitment to the organization. Some of these
benefits will include comprehensive health and
education insurance plans. Furthermore, the budget
item will cover transportation-related costs to the
project field, among other related benefits.
Total Personnel $200,200 The agency will engage approximately 20
employees in the implementation of project goals
and objectives. Given the strict project timelines, the
employee will require higher pay that will include
overtime to remain productive. The personnel will
include Project Managers, Field Assistants, an
Accountant, Cleaners, and Office Messengers. The
one-year contract will be renewable based on
funding and other related factors. Furthermore, the
agency will implement the required minimum wage
rate of $15 per hour to encourage commitment and
loyalty among the personnel. Therefore, this budget
item is necessary.
Operating Expenses
Rent $16,500 The agency will rent a spacious office space to
facilitate and coordinate most of its field-related
activities. Specifically, office space is necessary to
facilitate the centralization of related operations. The
budget item will cover a six-month rent to ensure
consistency in operations. A spacious office will
further enable the personnel to interact freely and
share important ideas on project deliverables.
Commented [A3]: Because you are writing a grant to
fund a project for an existing charity, they already will have
a space to work from, but you can request financial
assistance to help fund part or all of the rental costs. You
wouldn’t need to rent an additional space usually.
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Office
Supplies/materials
$15,500 The agency will need vital office supplies and
materials to facilitate the operation of the personnel.
For example, the acquisition of permanent markers,
staplers, (plus staples), a 3-hole paper punch, and
glue sticks will facilitate the documentation
processes.
Other vital materials or basic office supplies will
include furniture, telephone systems, stationery,
photocopiers, paper shredder copiers, and
computers.
Utilities $17,600 The budget item will finance utilities such as electric
and Gas used at the rented office space. Other
essential utilities will include water and sewer
services, trash and recycling services, and
technology utilities such as telephone bills.
Communications / Web $4,400 The office will need an efficient communication
system or channel. The agency will acquire satellite
phones and an integrated computer networking
system to facilitate related communication
processes. Furthermore, the agency will require
efficient or fast internet connections to facilitate
such communication processes. Most of these
services cost a lot, and this explains the higher
budgetary item.
Printing / Publicity $12,000 The agency will require many printing and
publicity-related activities in its operations. For
instance, it will require printed catalogs to the
targeted clients detailing the agency’s services or
unique selling propositions. Furthermore, internal
and external office memos, minutes of meetings,
and other key organizational processes will rely on
the printing services.
Insurance $15,600 Given the nature of their field-related activities, the
employees will require comprehensive insurance
plans to shield them against related injuries.
Besides, an insurance plan should cover the office
space and other vital assets in case of calamities
such as fire outbreaks or accidents. Through such
plans, the agency will sustain its operations
irrespective of the condition.
Commented [A4]: Again, you are presenting a project
from an existing organization that will already have much of
these materials and furniture, so can reduce this amount.
But will perhaps need to lease the additional computers.
Commented [A5]: Your agency is nonprofit so doesn’t sell
anything
Commented [A6]: Most of these would be digital, so
need not be printed in hard copy, so can reduce this
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Total Operating $81,600.00
Program Expenses
Advertising $5,100 The agency will rely on print and social media
platforms to market its operations. The primary aim
of such an advertisement is to attract clients to its
services and products. The company will use the
proposed budgetary allocation to hire a team of
professionals to coordinate its advertising or
promotional activities.
Program Supplies $5,500 The budget item will address services that have a
direct impact on the clients, especially during field
operations. Some of these services will include
special compensations, among other motivating
factors. Other essential program supplies are pencils,
pens, clients’ files, and envelopes that can facilitate
service delivery.
Workshop Expenses $8,500 The employees and other important stakeholders
will attend a 1-week training and development
seminar on key project deliverables. The seminar
will further introduce the employees to their
respective roles and responsibilities to avoid future
duplication of tasks.
Travel / Accommodation $18,100 The agency will require important stakeholders such
as the project coordinator and project assistants to
make frequent trips to the field to monitor the
project implementation progress. Therefore, the
budget item will cover costs, such as air tickets,
lodging, and meals.
Honorarium $14,400 The agency will encourage volunteers to join its
ranks. The proposed budget will cover expenses
such as training and lunch. Furthermore, the agency
will cover the volunteers’ traveling and
accommodation expenses during field works.
Shipping $0 The agency will not incur any shipping costs. It will
acquire most of its project materials locally.
Documentation $10,550 The agency will install an efficient and secure IT
system to facilitate its online documentation
processes. Additionally, gadgets such as digital
cameras will help the employees to document some
of their field experiences.
Commented [A7]: This is vague, be specific. Program
supplies for a literacy project would be textbooks or other
books, perhaps some inexpensive tablets for student use
Commented [A8]: According to BMO they wont fund
workshops or seminars https://corporateresponsibility.bmo.com/wp-content/themes/bmocorp/resources/pdfs/How_We_Fund_FINAL.PDF
do not fund
• conferences, conventions, seminars, symposiums or
workshops
Commented [A9]: According to https://corporateresponsibility.bmo.com/wp-content/themes/bmocorp/resources/pdfs/How_We_Fund_FINAL.PDF
do not fund travel
• trips and tours including subsidized travel,
accommodation and entertainment expenses
Commented [A10]: This cost is high. Documentation
usually is cost for hiring a photographer to take photos of
events or activities, if appropriate for the project. Therefore
reduce this cost, remove IT system as would already be in
place for your agency
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Total Program $53,150.00
Total Expenses $490,050.00
https://corporate-responsibility.bmo.com/wp-content/themes/bmocorp/resources/pdfs/How_We_Fund_FINAL.PDF
do not fund
• conferences, conventions, seminars, symposiums or workshops
• trips and tours including subsidized travel, accommodation and entertainment expenses
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